経理部の効率性を向上させる方法について議論してみよう

Discussing how to improve the efficiency of the accounting department
あなたは同僚と経理部の効率性を向上させる方法について議論しています。
生産性の向上はどの部でも課題です。ここでは経理部でよくあるような課題について情報を共有してみましょう。
Productivity in our department is very low. How can we work more efficiently?
 
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Productivity in our department is very low. How can we work more efficiently?
#miss

Do you use a PC in your job? If yes, what application do you often use? Is that Excel?

#correct

Do you use a PC in your job? If yes, what application do you often use? Is it Excel?

Yes, of course we use it. We usually use Excel and Word. Why do you ask? Is there more efficient software?
#miss

How do you collaborate with your colleagues when you use Excel or Word? I assume that the easy way is to attach a file into a mail and send it to colleagues. When your colleagues input data into an attached file, they save it and send back to you. I think this is the typical way to use Excel and Word. Right?

#correct

How do you collaborate with your colleagues when you use Excel or Word? I assume that the easy way is to attach a file to a mail and send it to colleagues. When your colleagues input data into an attached file, they save it and send back to you. I think this is the typical way to use Excel and Word. Right?

Yes, you are right. Those programs are very easy to use and we can share files easily via email. Do you have any problems using them? Do you need some help?
#miss

If you don't need to send files via email and can edit with other users at the same time, is it convenient for you? Yes, we can provide that solution to you. Our services, Google Docs and Google Spreadsheet, have capabilities to edit with maximum 50 users at the same time. This is a real-time collaboration. Are you interested in them?

#correct

If you    need to send files via email and can edit with other users at the same time, is it convenient for you? Yes, we can provide that solution to you. Our services, Google Docs and Google Spreadsheet, have capabilities to edit with maximum 50 users at the same time. This is a real-time collaboration. Are you interested in them?

Wow do you have all this features? They are really amazing! Is incredible. I want to learn more about them
#miss

All basic features and usabilities are the same with Microsoft Office. However, Microsoft Office is an application package. On the other hand, Google services is not an application package. In addition, if you use Google services, you use only a web browser like Internet Explorer, Google Chrome, Safari, Firefox. You don't need to install apps.

#correct

All basic features and usabilities are the same with Microsoft Office. However, Microsoft Office is an application package. On the other hand, Google services are not an application package. In addition, if you use Google services, you use only a web browser like Internet Explorer, Google Chrome, Safari, Firefox. You don't need to install apps.

I think it will very very suitable for our department. Can you tell me what other special features of Google services?
#miss

If you use smart devices such as a smartphone or tablet, you can also edit your file on it. This means when you edit the file by PC at your office, your colleagues can edit the same file by smart devices at the same time. In addition, if you add some comments for your colleagues on the cell in the sheet, they receive the notification via e-mail.

#correct

If you use smart devices such as a smartphone or tablet, you can also edit your file on it. This means when you edit the file on PC at your office, your colleagues can edit the same file on smart devices at the same time. In addition, if you add some comments for your colleagues on the cell in the sheet, they receive the notification via e-mail.

  • accounting department(経理部)
  • settlement of accounts(決算 )
  • efficient(効率の良い )
  • system(システム )
  • time-consuming(手間がかかる)
  • Let's make a checklist in order for the reporting of accounts to run smoothly. (決算作業が滞りなく進むよう、チェックリストを作成しましょう。)
  • You can save time in cash management by not using petty cash. (小口現金を使用しない方が、現金管理の手間が省けます。)
  • About the financial statements, is there any way you can use Excel to cut time in data entry? (決算資料のうち、Excelを活用して作成の手間を省けるものはありませんか?)
  • Are you willing to save time on calculating expenses by introducing the system? (システムを導入して経費精算の手間を減らしませんか?)
  • Even if the task becomes effecient, if it seems to cause a lot of errors then there is no point. (業務が効率化しても、ミスが増えては意味がありません。 )

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